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DOWNTOWN DEVELOPMENT AUTHORITY March 17, 2008 Dear Downtown Development Authority Trustees: A special meeting of the Downtown Development Authority has been scheduled for Thursday, March 20, 2008, a 7:30 a.m. at Escanaba City Hall, Council Chambers, 410 Ludington Street, Escanaba, MI 49829. The following items will be on the agenda. 1. Call to Order 2. Roll Call 3. Approval and /or correction of meeting minutes: NONE 4. Approval/Adjustments to the Agenda 5. Conflict of Interest Inquiry 6. Treasurer's Report: NONE 7. Unfinished/Old Business: A. Amended 2008/2009 DDA Budget Approval– Discussion/Action B. 2008-2013 Capital Plan- Discussion 8. New Business: A. Lofts on Ludington-2008 MSHDA Façade Initiative NOI– Discussion/Action 9. Project Updates: NONE 10. Various Other Issues: NONE 11. Board of Trustees/Staff Comments 12. Public Comment 13. Announcements 14. Adjournment The Downtown Development Authority will provide all necessary, reasonable aids and services, such as signers for the hearing impaired and audiotapes of printed materials being considered at the meeting to individuals with disabilities at the meeting/hearing upon five days notice to the Downtown Development Authority. Individuals with disabilities requiring auxiliary aids or services should contact the Downtown Development Authority at (906) 786-8696. Sincerely, Brian Moravec, D.C., Chairperson Downtown Development Authority DDA Meeting Agenda Explanation March 17, 2008 Conflict of Interest Inquiry. Members will be asked to declare any conflict of interest with any agenda item. Treasurer's Report. 7. Unfinished/Old Business: A. Amended 2008/2009 DDA Budget Approval– Discussion/Action The Board approved a budget at the March 05, 2008, meeting, however since that time, negotiations were completed regarding the purchase of a parking lot at 1321 1st Ave. North. In addition, costs associated with the 2006-2007 Façade Program, as well as this year’s estimates were updated to reflect how these figures effect the end of year estimates. In addition, funds allocated to this year’s budget for Angle Parking and the Delta County Historical Society were included in the estimates. Because of the above and further review of the estimates, it is recommended that the Board approve the amended budget to pass on to the City of Escanaba for approval. The Finance Committee has met and reviewed this information and is also recommending the approval. B. 2008-2013 Capital Plan- Discussion We have revised the Capital Plan for the next five years based upon projects we have discussed at past meetings. If there are further projects to be added, we need to add them at this meeting and pass it on to the City of Escanaba by March 27, 2008, to be included in the City’s overall Capital Plan. The Finance Committee also reviewed this information and is recommending its approval. 8. New Business A. Lofts on Ludington-2008 MSHDA Façade Initiative NOI– Discussion/Action Please see the attached back-up information describing this project. The developer is seeking support from the DDA in asking the City of Escanaba to submit a Notice of Intent to MSHDA for grant funds in the amount of $200,000 from the 2008 Façade Initiative Program. MSHDA has given us permission to submit a NOI for just this one building rather than two or more that is usually required for this program. DDA Façade Program Matt Sviland is also seeking $20,000 from the DDA’s Façade Program. This will assist in the overall financing that is required for this project. These funds will be used for Façade Improvements as well as costs associated with developing bids and specifications for this project. Downtown Revolving Loan Fund Because of the magnitude of this project, Matt Sviland is seeking additional funds from the City of Escanaba’s Downtown Revolving Loan Fund. The loan limit is $35,000, however the request is that this be raised to $300,000. This loan limit amendment request must go to the Loan Administrative Board and also to the City Council for approval. The developer is seeking support for the DDA Board for this loan limit amendment request.
DOWNTOWN DEVELOPMENT AUTHORITY April 29, 2008 Dear Downtown Development Authority Trustees: A regular meeting of the Downtown Development Authority has been scheduled for Wednesday, May 7, 2008, a 7:30 a.m. at Escanaba City Hall, Council Chambers, 410 Ludington Street, Escanaba, MI 49829. The following items will be on the agenda. 1. Call to Order 2. Roll Call 3. Approval and /or correction of the April 2, 2008, meeting minutes 4. Approval/Adjustments to the Agenda 5. Conflict of Interest Inquiry 6. Treasurer's Report: A. March 2008 Budget Unaudited-Discussion/Action 7. Unfinished/Old Business: A. Downtown Façade Restoration Project (1200-1300 Block) B. Conflict of Interest – Discussion/Action C Delta Building Rehabilitation Project- Discussion/Action 8. New Business: A. Pole and Street Banner Bid-Discussion/Action B. Downtown Summer Policing Program-Discussion/Action C. Summer Seasonal-Discussion/Action D. Salvation Army Home Run-Discussion/Action 9. Project Updates: A. Krusin Klassic Rib Fest B. Wireless Downtown 10. Various Other Issues: 11. Board of Trustees/Staff Comments 12. Public Comment 13. Announcements 14. Adjournment The Downtown Development Authority will provide all necessary, reasonable aids and services, such as signers for the hearing impaired and audiotapes of printed materials being considered at the meeting to individuals with disabilities at the meeting/hearing upon five days notice to the Downtown Development Authority. Individuals with disabilities requiring auxiliary aids or services should contact the Downtown Development Authority at (906) 786-8696. Sincerely, Brian Moravec, D.C., Chairperson Downtown Development Authority DDA Meeting Agenda Explanation March 5, 2008 Conflict of Interest Inquiry. Members will be asked to declare any conflict of interest with any agenda item. Treasurer's Report. 8. Unfinished/Old Business: A. Downtown Façade Restoration Project (1200-1300 Block) In January the DDA Board authorized staff to submit a Notice of intent for nine (9) building Facades in this two block area. MSHDA has authorized $100,000 for six of the nine buildings. One project was not eligible because it was an apartment; one owner withdrew because of lack of private investment, and one advised that they will participate at another round. Preliminary estimates were for $284,819, but with the six remaining projects, the cost came in at $200,000. The funding breakdown would be as follows: 2008 MSHDA Façade Initiative $100,000 2008-09 DDA Façade Funds $ 50,000 Six Building Owners $ 50,000 $200,000 We are now requesting that the Board approve a Resolution of Support of this Application and also ask that the City Council pass a Resolution of Support at its May 15, 2008 Council meeting. The City will also be required to hold a Public Hearing as part of the Local Public participation requirements for the grant application. B. Conflict of Interest – Discussion/Action At the April 2, 2008 regular DDA board meeting, there was discussion on this issue and the Board decided to have staff look at the possibility of meeting with the City Council and also drafting a policy. Since our board meeting, the City Council had discussed this issue for all Boards and Commissions as well as for the Council and are continuing to work on this policy. I would suggest that we table this until the Council adopts a policy that will apply to all Boards and Commissions. C. Delta Building Rehabilitation Project- Discussion/Action At the March 20th, 2008, Special Board Meeting the Board authorized staff to submit a Letter of Interest to MSHDA for the 2008 Façade Initiative Program on behalf of the Delta Building Rehabilitation Project. The Letter on Interest was submitted Friday, April 25, 2008, as the deadline was April 30, 2008. The MSHDA review committee will be meeting May 12, 2008, and pending further information will hopefully authorize us to submit a full application. We are asking the DDA Board to approve a submittal of a full application at the May 7th DDA Board Meeting and requesting that the City Council also pass a Resolution at their June 03, 2008 Council Meeting. MSHDA also requires a Public Hearing on the use of these funds, which we plan on holding at the same meeting. According to MSHDA, the application is due within 60 days of authorization, but we could anticipate submitting as soon as possible. 8. New Business A. Pole and Street Banner Bid Staff recently went out for bids for one overhead street banner that would be placed across Ludington Street at 11th Street as well as 16 various banners that would be placed throughout Ludington Street. We received only one bid from Sign Up and the Building and Facilities Committee met on April 28, to review the concepts. (See Attached) The Committee suggested more of a “Welcome to Downtown” concept for the overhead street banner rather than a specific welcome to anglers. Since we would like to get the overhead street banner up as soon as possible, I would suggest that the Board approve the bid and than allow the committee to work with Peggy Schumann on a final design. The committee liked the pole banner concept, but suggested we consider adding more pole banners to be placed along Ludington Street. $5,000 has been budgeted for banners and flower pots. We will be purchasing four additional flower pots this year, and plants for the four pots we purchased last year. It will cost approximately $500.00. The attached bid is broken down as follows: Overhead Street Banner $1,300 16 Pole Banners $2,051 Sub-Total $3,351 I would suggest that the DDA Board authorize the expenditure of up to $4,500 for Pole Banners. This would allow us to add 8 or 9 more pole banners and still fit within our budget. B. Downtown Summer Policing Program In the 2008-09 budget we budgeted $8,000 down from $12,500 in 2007-08. We have discussed a more targeted approach to the Downtown Summer Patrol looking at problem areas and more of an evening start, around 8:00 p.m. We would work closely with Public Safety on what is the best use of time and days for our patrols. I would suggest we pursue this approach for this summer and then look closely at the effectiveness for next year’s budget. There have been several positive comments about the Summer Policing Program at our recent downtown informational meetings. C. Summer Seasonal For several years the concept of sharing a summer seasonal employee with the City has been discussed. Currently we spend about $1,600 each summer for lawn maintenance at Center Court and Farmer’s Market. For about $3,000 we would have a Seasonal for 40 hours per week. The City would also pay around $3,000. This would include wages and the rental of a city truck. The DDA would have to purchase a mower and trimmer for an amount of approximately $400.00. The total amount including the rental of the city vehicle would be $3,400.00. The City would only ask that this employee empty the garbage cans on Ludington Street on Mondays and Fridays and perform other odd jobs that may pop up in the DDA District. We could use the employee for keeping all the parking lots cleaned and weeded, as well as watering the flowers at the Lincoln and Ludington intersection and also the flower pots downtown. The west end area could also be maintained as many property owners are inconsistent with mowing, general weeding, and cleaning of debris on Ludington Street sidewalk and alleys. The tree grates around the trees on Ludington Street could also be maintained. I would suggest we pull the additional funds in the amount of $1,900 from the Summer Patrol line item. This would still allow $6,100 toward patrols. I would suggest we move forward with this recommendation. The City is willing to partner with this effort an we are already spending at least half on maintenance of only two areas. We would still encourage property owners to be more responsible for their own property, but I also believe this position will go along way in improving the general image of the downtown. D. Salvation Army Home Run The second Salvation Army Home Run will take place on May 24, 2008. In the past the DDA has provided the sitters on Saturday and the food on Friday evening for the spaghetti dinner. The total cost should be approximately $500 or less.
DOWNTOWN DEVELOPMENT AUTHORITY March 28, 2008 Dear Downtown Development Authority Trustees: A regular meeting of the Downtown Development Authority has been scheduled for Wednesday, April 2, 2008, a 7:30 a.m. at Escanaba City Hall, Council Chambers, 410 Ludington Street, Escanaba, MI 49829. The following items will be on the agenda. 1. Call to Order 2. Roll Call 3. Approval and /or correction of the March 5, 2008, meeting minutes 4. Approval/Adjustments to the Agenda 5. Conflict of Interest Inquiry 6. Treasurer's Report: A. February 2008 Budget Unaudited-Discussion/Action 7. Unfinished/Old Business: A. Application for 2008 Cool Cities Michigan Main Street Program- Associate Level – Discussion/Action B. Conflict of Interest – Discussion/Action 8. New Business: A. Krussin Klassics- 1st Annual Downtown Rib Fest – Discussion/Action B. Street and Pole Banner Request for Proposal - Discussion/Action 9. Project Updates: A. MSHDA Façade Program B. Wireless Downtown 10. Various Other Issues: 11. Board of Trustees/Staff Comments A. Welcome Rachael Scerine 12. Public Comment 13. Announcements 14. Adjournment The Downtown Development Authority will provide all necessary, reasonable aids and services, such as signers for the hearing impaired and audiotapes of printed materials being considered at the meeting to individuals with disabilities at the meeting/hearing upon five days notice to the Downtown Development Authority. Individuals with disabilities requiring auxiliary aids or services should contact the Downtown Development Authority at (906) 786-8696. Sincerely, Brian Moravec, D.C., Chairperson Downtown Development Authority DDA Meeting Agenda Explanation March 5, 2008 Conflict of Interest Inquiry. Members will be asked to declare any conflict of interest with any agenda item. Treasurer's Report. 7. Unfinished/Old Business: A. Application for 2008 Cool Cities Michigan Main Street Program- Associate Level – Discussion/Action As you are aware, we submitted a Letter of Interest to MSHDA last month seeking approval to apply for the Associate Level of MSHDA’S 2008 Cool Cities Michigan Main Street Program. This application is due May 2, 2008 and we are seeking approval from the DDA Board to proceed as well as asking the City of Escanaba to provide a Resolution of Support and submit the application in our behalf. Attached is a copy of the Application and a description of Associate Level Services. An important part of the success of Main Street is the training that is provided and one question that is asked is, “How many people do you anticipate sending to Associate Level Training?” I would like to discuss this at our meeting because it is important that staff, board members, and members of the four Main Street Communities participate at some level in these trainings. I would also like to spend some time at the Board meeting to review a power point presentation that was part of a Downtown Seminar that was held in Marquette in January. This will give the Board a better idea of what is involved in the Michigan Main Street Program. Board Action Request: I am asking approval to submit an Application to the Michigan Main Street Program for the Associate Level of Services and the request that the City of Escanaba provide a Resolution of Support and submit the application on behalf of the Downtown Development Authority. B. Conflict of Interest – Discussion/Action We have had discussions at previous meetings about Conflict of Interest issues with Board members. We bring this back to the Board for further discussion. The City Council has also been discussing this issue with other Board and Committees. 8. New Business A. Krussin Klassics - 1st Annual Downtown Rib Fest – Discussion/Action As you are aware, we have been working with the Chamber, DEBA, and Krussin Klassics on organizing an event that would compliment the Fun Run Parade that has been held in downtown Escanaba for 23 years. Ths 1st Annual Rib Fest would enhance the festival atmosphere of the Krussin Klassic parade and the event would show appreciation for organizers of this long-standing community event. The Rib Fest would be held from 3-6 p.m. on Friday, May 30th, 2008 with festival activities on South 11th, possibly on North 11th and on Ludington Street from 10th to 12th Street. We would ask permission to close those streets for this 3-hour period. The general public would be invited to participate and also they would have the opportunity to view Krussin Klassic vehicles that would be displayed on both sides of Ludington from 10th to 12th Street. We have invited area restaurants to grill their ribs on the sidewalks in front of the area businesses and to date we have 5 committed. Registration costs for the restaurants would be $75.00 with meat and table provided. There would be a contest for the best ribs with the public voting as well as celebrity Judges. The general public would pay $10.00 and Krussin Klassic participants $5.00 as an incentive and for appreciation of their involvement with the event. The registrations and ticket sales should pay for any expenses involved in the event. However, we are requesting that the DDA Board approve $750.00 to $1,000 to purchase the meat upfront from our general promotions budget, which would be reimbursed from proceeds from the event. Once we have firm commitment on the number of restaurants we will have a better idea on how much meat to purchase. We will also be sponsoring the Cadillac’s to play during this event which will come out of our concert series budget. We have $300 of the $1,000 budgeted for the year 2007 left in the concert series budget. The cost of the Cadillac’s will be $600; we are requesting to amend the budget for the remaining $300. The general public relations line item has funds to cover this amendment as well as the cost of the meat. I have contacted all of the businesses in the 1000 and 1100 blocks of Ludington about this event and street closure for the 3 hours and they are all in favor of the event. We are asking the Board to support this event and also to support sending a request that the City Council approve the street closure for the three hours from 3-6 p.m. We will work with Public Safety and Public Works to coordinate the opening of the street to traffic participating in the parade at 7:00 p.m. The three items that need Board approval are: 1). Purchase of meat for Rib Fest - $750 - $1,000 (to be reimbursed) 2). Approval of the Cadillac’s to play during the event $600, which involves amendment of the Budget in the amount of $300. 3). Request approval for the City Council to close Ludington Street from 10th to 12th Streets and North and South 11th to the alley. B. Street and Pole Banner Request for Proposal - Discussion/Action We are working on an RFP for the purchase of 14 pole banners that would be placed predominately in the Central Retail District, but also some would be placed at the West Entrance, Stephenson and Ludington and 5th Streets. We are also looking at an overhead street banner that would be stretched across Ludington at North and South 11th Street. The content of this overhead street banner would be “Welcome Anglers” and to also promote for four major events during the summer: q Krussin Classics Fun Run/Rib-Fest q Salvation Army Home Run q Ballons on the Bay q Sidewalk Daze Once the RFP procedure is completed we will review all bids with the Building and Facilities Committee and then come back to the Board with a recommendation for our May 7 meeting. We are hoping that the overhead street banner will be completed by May for installation the last week of May 2008. If time constraints loom upon us we may ask for a special board meeting the last of April.
DOWNTOWN DEVELOPMENT AUTHORITY February 27, 2008 Dear Downtown Development Authority Trustees: A regular meeting of the Downtown Development Authority has been scheduled for Wednesday, March 5, 2008, a 7:30 a.m. at Escanaba City Hall, Council Chambers, 410 Ludington Street, Escanaba, MI 49829. The following items will be on the agenda. 1. Call to Order 2. Roll Call 3. Approval and /or correction of the February 12, 2008, special meeting minutes 4. Approval/Adjustments to the Agenda 5. Conflict of Interest Inquiry 6. Treasurer's Report: A. January 2008 Budget Unaudited-Discussion/Action 7. Unfinished/Old Business: A. Rules of Procedure Revisions – Discussion/Action 8. New Business: A. 2008-2009 Proposed DDA Budget– Discussion/Action B. Delta County Historical Society- Funding Request- Discussion/Action 9. Project Updates: A. MSHDA Façade Program B. Kruisin’ Klassics Invitational Cook-off C. Wireless Downtown 10. Various Other Issues: A. Latest Joe Brown Correspondence B. DB Drag Racing/Bass Competition- Possible Sidewalk Daze Event? 11. Board of Trustees/Staff Comments A. Resident Board Member- Rachael Scerine from Becca’s Closet has submitted an application for the resident Board Member opening. Two other potential applicants had other commitments. B. Jayne Mackowiak This is Jayne’s last official meeting as a Board Member. It is suggested that the Board recognize her service on the Board. 12. Public Comment 13. Announcements 14. Adjournment The Downtown Development Authority will provide all necessary, reasonable aids and services, such as signers for the hearing impaired and audiotapes of printed materials being considered at the meeting to individuals with disabilities at the meeting/hearing upon five days notice to the Downtown Development Authority. Individuals with disabilities requiring auxiliary aids or services should contact the Downtown Development Authority at (906) 786-8696. Sincerely, Brian Moravec, D.C., Chairperson Downtown Development Authority DDA Meeting Agenda Explanation March, 5, 2008 Conflict of Interest Inquiry. Members will be asked to declare any conflict of interest with any agenda item. Treasurer's Report. 7. Unfinished/Old Business: A. Rules of Procedure – Discussion/Action At the February 12, 2008, special board meeting the board wanted further research on what constituted a conflict of interest for Board Members. Attached please find my response after checking with MML and Ralph Peterson. There has also been some discussion at Council work sessions about council liaisons to Boards/Commissions and issues relating to possible conflicts. It is requested that the Board approve the revision of Rules of Procedure outlining the change in the number of Trustees on the DDA Board. 8. New Business A. 2008-2009 Proposed DDA Budget – Discussion/Action The DDA Finance Committee has met several times and are recommending the attached budget for next fiscal year. As you can see from the Budget worksheet we have also revised the titles of three budget line items utilizing three of the four Main Street activities for downtown revitalization. This will help us to start thinking of our budget in the framework of these categories. See attached budget back-up. B. Delta County Historical Society Funding Request- Discussion/Action- The DDA and Delta County Historical Society have partnered in the past on various projects. Chad Burroughs and Clara Mosenfelder will be at the meeting requesting $500 in funds to assist with supplies for various projects. Please see the attached letter.
DOWNTOWN DEVELOPMENT AUTHORITY February 7, 2008 Dear Downtown Development Authority Trustees: A special meeting of the Downtown Development Authority has been scheduled for Tuesday, February 12, 2008, at 8:00 a.m. at Escanaba City Hall, Council Chambers, 410 Ludington Street, Escanaba, MI 49829. The following items will be on the agenda. 1. Call to Order 2. Roll Call 3. Approval and /or correction of the February 6, 2008 regular meeting minutes 4. Approval/Adjustments to the Agenda 5. Conflict of Interest Inquiry 6. Treasurer's Report: NONE 7. Unfinished/Old Business: A. Angle Parking – Discussion/Action 8. New Business A. Rules of Procedure Revisions – Discussion/Action 9. Project Updates: NONE 10. Various Other Issues: NONE 11. Board of Trustees/Staff Comments 12. Public Comment 13. Announcements 14. Adjournment The Downtown Development Authority will provide all necessary, reasonable aids and services, such as signers for the hearing impaired and audiotapes of printed materials being considered at the meeting to individuals with disabilities at the meeting/hearing upon five days notice to the Downtown Development Authority. Individuals with disabilities requiring auxiliary aids or services should contact the Downtown Development Authority at (906) 786-8696. Sincerely, Brian Moravec, D.C., Chairperson Downtown Development Authority DDA Meeting Agenda Explanation February 12, 2008 Conflict of Interest Inquiry. Members will be asked to declare any conflict of interest with any agenda item. Treasurer's Report. 7. Unfinished/Old Business: A. Angle Parking – Discussion/Action Because of the lack of a majority of the Board (only four voted) voting on this issue at the February 6, 2008, Board meeting, it is necessary to set this special Board meeting to vote with the majority of the Board (five members). With the revised Board membership of nine, five members are required to vote on an issue. When members abstain, it does not count toward the majority. 8. New Business A. Rules of Procedure Revisions – Discussion/Action Staff has made revisions to the DDA Rules of Procedure manual indicating the nine (9)-member board as well as language indicating majority votes. This revision requires action by the DDA Board to approve these revisions.
DOWNTOWN DEVELOPMENT AUTHORITY February 7, 2008 Dear Downtown Development Authority Trustees: A special meeting of the Downtown Development Authority has been scheduled for Tuesday, February 12, 2008, a 7:30 a.m. at Escanaba City Hall, Council Chambers, 410 Ludington Street, Escanaba, MI 49829. The following items will be on the agenda. 1. Call to Order 2. Roll Call 3. Approval and /or correction of the February 6, 2008 regular meeting minutes 4. Approval/Adjustments to the Agenda 5. Conflict of Interest Inquiry 6. Treasurer's Report: NONE 7. Unfinished/Old Business: A. Angle Parking – Discussion/Action 8. New Business A. Rules of Procedure Revisions – Discussion/Action 9. Project Updates: NONE 10. Various Other Issues: NONE 11. Board of Trustees/Staff Comments 12. Public Comment 13. Announcements 14. Adjournment The Downtown Development Authority will provide all necessary, reasonable aids and services, such as signers for the hearing impaired and audiotapes of printed materials being considered at the meeting to individuals with disabilities at the meeting/hearing upon five days notice to the Downtown Development Authority. Individuals with disabilities requiring auxiliary aids or services should contact the Downtown Development Authority at (906) 786-8696. Sincerely, Brian Moravec, D.C., Chairperson Downtown Development Authority DDA Meeting Agenda Explanation February 12, 2008 Conflict of Interest Inquiry. Members will be asked to declare any conflict of interest with any agenda item. Treasurer's Report. 7. Unfinished/Old Business: A. Angle Parking – Discussion/Action Because of the lack of a majority of the Board (only four voted) voting on this issue at the February 6, 2008, Board meeting, it is necessary to set this special Board meeting to vote with the majority of the Board (five members). With the revised Board membership of nine, five members are required to vote on an issue. When members abstain, it does not count toward the majority. 8. New Business A. Rules of Procedure Revisions – Discussion/Action Staff has made revisions to the DDA Rules of Procedure manual indicating the nine (9)-member board as well as language indicating majority votes. This revision requires action by the DDA Board to approve these revisions.
DOWNTOWN DEVELOPMENT AUTHORITY January 3, 2008 Dear Downtown Development Authority Trustees: A regular meeting of the Downtown Development Authority has been scheduled for Wednesday, January 9, 2008, a 7:30 a.m. at Escanaba City Hall, Council Chambers, 410 Ludington Street, Escanaba, MI 49829. The following items will be on the agenda. 1. Call to Order 2. Roll Call 3. Approval and /or correction of the December 5, 2007 regular meeting minutes 4. Approval/Adjustments to the Agenda 5. Conflict of Interest Inquiry 6. Treasurer's Report: A. November 2007 Budget Unaudited-Discussion/Action 7. Unfinished/Old Business: A. Salary Recommendations/Staff- Discussion/Action B. Short-term Ground lease- Parking Lot 1319 1st Avenue North-Discussion/Action C. Facade Program- 1322 Ludington Street (Ernie’s Project)- Discussion D. Michigan Main Street Program- Letter of Interest-Discussion 8. New Business A. MSHDA 2008 Downtown Competition Façade Improvement Initiative/Notice of Intent- Discussion B. Bays de Noc Ad-Discussion/Action C. Election of Officers for 2008-Discussion/Action 9 Project Updates: Information only . a) Website Enhancement b) Office Reorganization c) 1st Right of Refusal-Waterfront Property 10. Various Other Issues: Please find attached the latest correspondence regarding the Joseph Brown issue. 11. Board of Trustees/Staff Comments 12. Public Comment 13. Announcements 14. Adjournment The Downtown Development Authority will provide all necessary, reasonable aids and services, such as signers for the hearing impaired and audiotapes of printed materials being considered at the meeting to individuals with disabilities at the meeting/hearing upon five days notice to the Downtown Development Authority. Individuals with disabilities requiring auxiliary aids or services should contact the Downtown Development Authority at (906) 786-8696. Sincerely, Brian Moravec, D.C., Chairperson Downtown Development Authority DDA Meeting Agenda Explanation January 09, 2008 Conflict of Interest Inquiry. Members will be asked to declare any conflict of interest with any agenda item. Treasurer's Report. 7. Unfinished/Old Business: A. Salary Recommendations/Staff As a result of the action of the December 05, 2007 Board of Trustees meeting to refer this item to the Personnel Committee, the Committee met on December 13, 2007. Present were Trustee B. Moravec, Trustee P. Hughes-Jonsson, and Trustee S. Kwarciany. After discussion with Director Roger Good and individually with Judy and Cori regarding pay and hours the following recommendation was made: Judy Schroeder: Rate of pay would move from $9.50 to $10.50 per hour effective 1/1/2008. Judy would continue at 30 hours per week. Cori Triest: Rate of pay would move from $8.00 to $9.00 per hour effective 1/1/2008. Cori’s hours will be reduced from 25 to 20 hours per week. With the hours for both Judy and Cori, the office would be open to the public from 9:00 a.m.-5:00 p.m. The Personnel Committee would recommend that any future salary recommendations be done during the budget process and be implemented July 1, which is the start of the budget year. Roger Good advised that he would be reviewing staffing needs and future salary recommendation during the budget process. B. Short-term Ground lease- Parking Lot 1319 1st Avenue North As a result of our December 5, 2007, Board of Trustees meeting, we approved a month lease, which was signed by the City, DDA, and Ann Fix in early December. Since then, I met again with Ann Fix and she has agreed to extend the lease until 6/30/2008 ($250/month). This will allow the Board and staff to discuss this issue again during the budget process and review all options. This would require a budget amendment for Account 947-100, Lease of Parking Lots, in the amount of $1,750 ($250/month * 7 months (12/1/07-6/30/08)= $1,750) Flinn’s has done initial snow plowing in December and January with the City Crews following up (cost= approx. $250). We would terminate Flinn’s service and have Public Works be responsible for plowing. C. Facade Program- 1322 Ludington Street (Ernie’s Project)- See attached Memo. It is the recommendation of the Building and Public Facilities Committee and the DDA Staff that the DDA Board of Trustees approve the Façade Grant/Loan requested by Steve & Dan Hackleman to improve the exterior of 1322 Ludington Street. D. Michigan Main Street Program- Letter of Interest 8. New Business A. MSHDA 2008 Downtown Competition Façade Improvement Initiative/Notice of Intent- Discussion See attached Memo. B. Bays de Noc Ad-Discussion/Action The DDA co-sponsored an ad with the City of Escanaba in the year 2007 to be featured in the local magazine “Bays de Noc”. The City has decided not to participate this year. Cost of the ad is approximately $600. It is the recommendation of Director Good that the DDA Board consider the budget and the possibility of continuing the advertising with more focus on the downtown. C. Election of Officers for 2008-Discussion/Action Chairman Moravec will hold election of officers to determine the 2008 Board of Trustees Officers and Committee members. The positions of Chairperson, Vice Chairperson, and Treasurer are to be filled for the year 2008.
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