DOWNTOWN DEVELOPMENT AUTHORITY March 28, 2008
Dear Downtown Development Authority Trustees:
A regular meeting of the Downtown Development Authority has been scheduled for Wednesday, April 2, 2008, a 7:30 a.m. at Escanaba City Hall, Council Chambers, 410 Ludington Street, Escanaba, MI 49829. The following items will be on the agenda.
1. Call to Order
2. Roll Call
3. Approval and /or correction of the March 5, 2008, meeting minutes
4. Approval/Adjustments to the Agenda
5. Conflict of Interest Inquiry
6. Treasurer's Report:
A. February 2008 Budget Unaudited-Discussion/Action
7. Unfinished/Old Business:
A. Application for 2008 Cool Cities Michigan Main Street Program- Associate Level – Discussion/Action
B. Conflict of Interest – Discussion/Action
8. New Business:
A. Krussin Klassics- 1st Annual Downtown Rib Fest – Discussion/Action
B. Street and Pole Banner Request for Proposal - Discussion/Action
9. Project Updates:
A. MSHDA Façade Program
B. Wireless Downtown
10. Various Other Issues:
11. Board of Trustees/Staff Comments
A. Welcome Rachael Scerine
12. Public Comment
13. Announcements
14. Adjournment
The Downtown Development Authority will provide all necessary, reasonable aids and services, such as signers for the hearing impaired and audiotapes of printed materials being considered at the meeting to individuals with disabilities at the meeting/hearing upon five days notice to the Downtown Development Authority. Individuals with disabilities requiring auxiliary aids or services should contact the Downtown Development Authority at (906) 786-8696.
Sincerely,
Brian Moravec, D.C., Chairperson
Downtown Development Authority
DDA Meeting Agenda Explanation
March 5, 2008
Conflict of Interest Inquiry. Members will be asked to declare any conflict of interest with any agenda item.
Treasurer's Report.
7. Unfinished/Old Business:
A. Application for 2008 Cool Cities Michigan Main Street Program- Associate Level – Discussion/Action
As you are aware, we submitted a Letter of Interest to MSHDA last month seeking approval to apply for the Associate Level of MSHDA’S 2008 Cool Cities Michigan Main Street Program. This application is due May 2, 2008 and we are seeking approval from the DDA Board to proceed as well as asking the City of Escanaba to provide a Resolution of Support and submit the application in our behalf. Attached is a copy of the Application and a description of Associate Level Services. An important part of the success of Main Street is the training that is provided and one question that is asked is, “How many people do you anticipate sending to Associate Level Training?” I would like to discuss this at our meeting because it is important that staff, board members, and members of the four Main Street Communities participate at some level in these trainings. I would also like to spend some time at the Board meeting to review a power point presentation that was part of a Downtown Seminar that was held in Marquette in January. This will give the Board a better idea of what is involved in the Michigan Main Street Program.
Board Action Request: I am asking approval to submit an Application to the Michigan Main Street Program for the Associate Level of Services and the request that the City of Escanaba provide a Resolution of Support and submit the application on behalf of the Downtown Development Authority.
B. Conflict of Interest – Discussion/Action
We have had discussions at previous meetings about Conflict of Interest issues with Board members. We bring this back to the Board for further discussion. The City Council has also been discussing this issue with other Board and Committees.
8. New Business
A. Krussin Klassics - 1st Annual Downtown Rib Fest – Discussion/Action
As you are aware, we have been working with the Chamber, DEBA, and Krussin Klassics on organizing an event that would compliment the Fun Run Parade that has been held in downtown Escanaba for 23 years. Ths 1st Annual Rib Fest would enhance the festival atmosphere of the Krussin Klassic parade and the event would show appreciation for organizers of this long-standing community event. The Rib Fest would be held from 3-6 p.m. on Friday, May 30th, 2008 with festival activities on South 11th, possibly on North 11th and on Ludington Street from 10th to 12th Street. We would ask permission to close those streets for this 3-hour period. The general public would be invited to participate and also they would have the opportunity to view Krussin Klassic vehicles that would be displayed on both sides of Ludington from 10th to 12th Street. We have invited area restaurants to grill their ribs on the sidewalks in front of the area businesses and to date we have 5 committed. Registration costs for the restaurants would be $75.00 with meat and table provided. There would be a contest for the best ribs with the public voting as well as celebrity Judges. The general public would pay $10.00 and Krussin Klassic participants $5.00 as an incentive and for appreciation of their involvement with the event. The registrations and ticket sales should pay for any expenses involved in the event. However, we are requesting that the DDA Board approve $750.00 to $1,000 to purchase the meat upfront from our general promotions budget, which would be reimbursed from proceeds from the event. Once we have firm commitment on the number of restaurants we will have a better idea on how much meat to purchase.
We will also be sponsoring the Cadillac’s to play during this event which will come out of our concert series budget. We have $300 of the $1,000 budgeted for the year 2007 left in the concert series budget. The cost of the Cadillac’s will be $600; we are requesting to amend the budget for the remaining $300. The general public relations line item has funds to cover this amendment as well as the cost of the meat.
I have contacted all of the businesses in the 1000 and 1100 blocks of Ludington about this event and street closure for the 3 hours and they are all in favor of the event. We are asking the Board to support this event and also to support sending a request that the City Council approve the street closure for the three hours from 3-6 p.m. We will work with Public Safety and Public Works to coordinate the opening of the street to traffic participating in the parade at 7:00 p.m.
The three items that need Board approval are:
1). Purchase of meat for Rib Fest - $750 - $1,000 (to be reimbursed)
2). Approval of the Cadillac’s to play during the event $600, which involves amendment of the Budget in the amount of $300.
3). Request approval for the City Council to close Ludington Street from 10th to 12th Streets and North and South 11th to the alley.
B. Street and Pole Banner Request for Proposal - Discussion/Action
We are working on an RFP for the purchase of 14 pole banners that would be placed predominately in the Central Retail District, but also some would be placed at the West Entrance, Stephenson and Ludington and 5th Streets.
We are also looking at an overhead street banner that would be stretched across Ludington at North and South 11th Street. The content of this overhead street banner would be “Welcome Anglers” and to also promote for four major events during the summer:
q Krussin Classics Fun Run/Rib-Fest
q Salvation Army Home Run
q Ballons on the Bay
q Sidewalk Daze
Once the RFP procedure is completed we will review all bids with the Building and Facilities Committee and then come back to the Board with a recommendation for our May 7 meeting. We are hoping that the overhead street banner will be completed by May for installation the last week of May 2008. If time constraints loom upon us we may ask for a special board meeting the last of April.
Dear Downtown Development Authority Trustees:
A regular meeting of the Downtown Development Authority has been scheduled for Wednesday, April 2, 2008, a 7:30 a.m. at Escanaba City Hall, Council Chambers, 410 Ludington Street, Escanaba, MI 49829. The following items will be on the agenda.
1. Call to Order
2. Roll Call
3. Approval and /or correction of the March 5, 2008, meeting minutes
4. Approval/Adjustments to the Agenda
5. Conflict of Interest Inquiry
6. Treasurer's Report:
A. February 2008 Budget Unaudited-Discussion/Action
7. Unfinished/Old Business:
A. Application for 2008 Cool Cities Michigan Main Street Program- Associate Level – Discussion/Action
B. Conflict of Interest – Discussion/Action
8. New Business:
A. Krussin Klassics- 1st Annual Downtown Rib Fest – Discussion/Action
B. Street and Pole Banner Request for Proposal - Discussion/Action
9. Project Updates:
A. MSHDA Façade Program
B. Wireless Downtown
10. Various Other Issues:
11. Board of Trustees/Staff Comments
A. Welcome Rachael Scerine
12. Public Comment
13. Announcements
14. Adjournment
The Downtown Development Authority will provide all necessary, reasonable aids and services, such as signers for the hearing impaired and audiotapes of printed materials being considered at the meeting to individuals with disabilities at the meeting/hearing upon five days notice to the Downtown Development Authority. Individuals with disabilities requiring auxiliary aids or services should contact the Downtown Development Authority at (906) 786-8696.
Sincerely,
Brian Moravec, D.C., Chairperson
Downtown Development Authority
DDA Meeting Agenda Explanation
March 5, 2008
Conflict of Interest Inquiry. Members will be asked to declare any conflict of interest with any agenda item.
Treasurer's Report.
7. Unfinished/Old Business:
A. Application for 2008 Cool Cities Michigan Main Street Program- Associate Level – Discussion/Action
As you are aware, we submitted a Letter of Interest to MSHDA last month seeking approval to apply for the Associate Level of MSHDA’S 2008 Cool Cities Michigan Main Street Program. This application is due May 2, 2008 and we are seeking approval from the DDA Board to proceed as well as asking the City of Escanaba to provide a Resolution of Support and submit the application in our behalf. Attached is a copy of the Application and a description of Associate Level Services. An important part of the success of Main Street is the training that is provided and one question that is asked is, “How many people do you anticipate sending to Associate Level Training?” I would like to discuss this at our meeting because it is important that staff, board members, and members of the four Main Street Communities participate at some level in these trainings. I would also like to spend some time at the Board meeting to review a power point presentation that was part of a Downtown Seminar that was held in Marquette in January. This will give the Board a better idea of what is involved in the Michigan Main Street Program.
Board Action Request: I am asking approval to submit an Application to the Michigan Main Street Program for the Associate Level of Services and the request that the City of Escanaba provide a Resolution of Support and submit the application on behalf of the Downtown Development Authority.
B. Conflict of Interest – Discussion/Action
We have had discussions at previous meetings about Conflict of Interest issues with Board members. We bring this back to the Board for further discussion. The City Council has also been discussing this issue with other Board and Committees.
8. New Business
A. Krussin Klassics - 1st Annual Downtown Rib Fest – Discussion/Action
As you are aware, we have been working with the Chamber, DEBA, and Krussin Klassics on organizing an event that would compliment the Fun Run Parade that has been held in downtown Escanaba for 23 years. Ths 1st Annual Rib Fest would enhance the festival atmosphere of the Krussin Klassic parade and the event would show appreciation for organizers of this long-standing community event. The Rib Fest would be held from 3-6 p.m. on Friday, May 30th, 2008 with festival activities on South 11th, possibly on North 11th and on Ludington Street from 10th to 12th Street. We would ask permission to close those streets for this 3-hour period. The general public would be invited to participate and also they would have the opportunity to view Krussin Klassic vehicles that would be displayed on both sides of Ludington from 10th to 12th Street. We have invited area restaurants to grill their ribs on the sidewalks in front of the area businesses and to date we have 5 committed. Registration costs for the restaurants would be $75.00 with meat and table provided. There would be a contest for the best ribs with the public voting as well as celebrity Judges. The general public would pay $10.00 and Krussin Klassic participants $5.00 as an incentive and for appreciation of their involvement with the event. The registrations and ticket sales should pay for any expenses involved in the event. However, we are requesting that the DDA Board approve $750.00 to $1,000 to purchase the meat upfront from our general promotions budget, which would be reimbursed from proceeds from the event. Once we have firm commitment on the number of restaurants we will have a better idea on how much meat to purchase.
We will also be sponsoring the Cadillac’s to play during this event which will come out of our concert series budget. We have $300 of the $1,000 budgeted for the year 2007 left in the concert series budget. The cost of the Cadillac’s will be $600; we are requesting to amend the budget for the remaining $300. The general public relations line item has funds to cover this amendment as well as the cost of the meat.
I have contacted all of the businesses in the 1000 and 1100 blocks of Ludington about this event and street closure for the 3 hours and they are all in favor of the event. We are asking the Board to support this event and also to support sending a request that the City Council approve the street closure for the three hours from 3-6 p.m. We will work with Public Safety and Public Works to coordinate the opening of the street to traffic participating in the parade at 7:00 p.m.
The three items that need Board approval are:
1). Purchase of meat for Rib Fest - $750 - $1,000 (to be reimbursed)
2). Approval of the Cadillac’s to play during the event $600, which involves amendment of the Budget in the amount of $300.
3). Request approval for the City Council to close Ludington Street from 10th to 12th Streets and North and South 11th to the alley.
B. Street and Pole Banner Request for Proposal - Discussion/Action
We are working on an RFP for the purchase of 14 pole banners that would be placed predominately in the Central Retail District, but also some would be placed at the West Entrance, Stephenson and Ludington and 5th Streets.
We are also looking at an overhead street banner that would be stretched across Ludington at North and South 11th Street. The content of this overhead street banner would be “Welcome Anglers” and to also promote for four major events during the summer:
q Krussin Classics Fun Run/Rib-Fest
q Salvation Army Home Run
q Ballons on the Bay
q Sidewalk Daze
Once the RFP procedure is completed we will review all bids with the Building and Facilities Committee and then come back to the Board with a recommendation for our May 7 meeting. We are hoping that the overhead street banner will be completed by May for installation the last week of May 2008. If time constraints loom upon us we may ask for a special board meeting the last of April.
posted by DDA @ 1:36 PM
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