ESCANABA DOWNTOWN DEVELOPMENT AUTHORITY
ESCANABA, MICHIGAN
A regular meeting of the Escanaba Downtown Development Authority was held on April 2, 2008, at 7:30 a.m. in Room C101 of Escanaba City Hall, 410 Ludington Street, Escanaba, Michigan 49829.
Chairman Moravec called the meeting to order at 7:30 a.m. and asked to note who was present.
NAME
TITLE
STATUS
ARRIVED
BRIAN MORAVEC, D.C.
CHAIRMAN
PRESENT
7:30 A.M
CONNIE ETTENHOFER
VICE CHAIRMAN
ABSENT
AMY HUBERT
TREASURER
PRESENT
7:30 A.M
LEO EVANS
TRUSTEE
PRESENT
7:30 A.M
JAMES O’TOOLE
TRUSTEE
PRESENT
7:30 A.M
SCOTT KWARCIANY, D.C.
TRUSTEE
ABSENT
RACHEL SCERINE
TRUSTEE
PRESENT
7:30 A.M
PAULA HUGHES-JONSSON
TRUSTEE
PRESENT
7:30 A.M
PEGGY SCHUMANN
TRUSTEE
ABSENT
ALSO PRESENT: Jenny Lancour of the Daily Press & Joe Knauf of DS Tech
Minutes Approval:
A motion was made by Trustee Evans to accept the March 05, 2008, regular board meeting minutes and the March 20, 2008, special board meeting minutes. Trustee O’ Toole seconded the motion.
Ayes were unanimous.
APPROVAL/ADJUSTMENTS OF AGENDA
Chairman Moravec called for approval of the agenda.
A motion was made by Treasurer Hubert to accept the agenda as presented, seconded by Trustee Hughes-Jonsson.
Ayes were unanimous.
CONFLICT OF INTEREST:
NONE
TREASURERS REPORT:
Treasurer Hubert gave a report on the expenditures for the month of February 2008. She informed the board that expenditures were normal. A question came up regarding the expenditure to Bertrands. It was clarified that the money was spent on Christmas Parade participation ribbons. Monies expended for the month covered usual expenses.
Trustee Evans, seconded by Trustee Hughes-Jonsson, made a motion to accept the February 2008 Budget-Unaudited and the February payables.
Ayes were Unanimous.
1. UNFINISHED BUSINESS/OLD BUSINESS:
A. Application for 2008 Cool Cities Michigan Main Street Program-Associate Level
Director Good informed the board that a Letter of Interest to MSHDA last month seeking approval to apply for the Associate Level of MSHDA’S 2008 Cool Cities Michigan Main Street Program. This application is due May 2, 2008 and Director Good is seeking approval from the DDA Board to proceed as well as asking the City of Escanaba to provide a Resolution of Support and submit the application on behalf of the DDA. Volunteerism is an essential aspect of the Main Street Program. Director Good informed the board that he would need their dedication to helping the program.
Board Action Request: I am asking approval to submit an Application to the Michigan Main Street Program for the Associate Level of Services and the request that the City of Escanaba provide a Resolution of Support and submit the application on behalf of the Downtown Development Authority.
Trustee O’ Toole made a motion to approve the submittal of an application to the Michigan Main Street Program for the Associate Level of Services and the request that the City of Escanaba provide a Resolution of Support and submit the application on behalf of the Downtown Development Authority. Treasurer Hubert seconded the motion.
Ayes are unanimous.
B. Conflict of Interest-Board & Committees
The DDA Board has had discussions at previous meetings about Conflict of Interest issues with Board members. The issue is being brought back to the Board for further discussion. The City Council has also been discussing this issue with other Boards and Committees.
Trustee O’ Toole stated that, in his personal opinion, the City Manager should not be a voting member of the DDA Board. He feels that his presence at meetings will be valuable in an advisory capacity only. The additional opening on the board would then allow for another downtown business owner to be actively involved on the DDA Board.
The Board referred the issue of conflict of interest back to the DDA staff to schedule a meeting with City Council members and to draft a conflict of interest policy. The newly drafted policy is to be brought back to the DDA Board for approval.
2. NEW BUSINESS:
A. Kruisin’ Klassics- 1st Annual Downtown Rib Fest
Director Good gave a brief explanation of the planned events for the day of the Kruisin’ Klassics parade. He also asked for approval of the necessary items.
The three items that need Board approval are:
1). Purchase of meat for Rib Fest - $750 - $1,000 (to be reimbursed)
2). Approval of the Cadillac’s to play during the event $600, which involves amendment of the Budget in the amount of $300.
3). Request approval for the City Council to close Ludington Street from 10th to 12th Streets and North and South 11th to the alley.
Trustee Evans made a motion to move forward with the project and approve the purchase of meat, the cost of the band, and the request for street closure. Trustee Hughes-Jonsson seconded the motion.
Ayes were unanimous.
B. Street and Pole Banner Request for Proposal
Discussion was help on RFP’s for pole banners and overhead street banner. The Building & Facilities Committee will bring a recommendation to the DDA Board at the May regular board meeting.
A motion was made to draft RFP’s and send out to various vendors by Trustee Hughes-Jonsson. Trustee O’ Toole seconded the motion.
Ayes were unanimous.
9. Project Updates
a) MSHDA Façade Program- Application due May 23
b) Wireless Downtown
The DDA is waiting for further detailed information from the City of Escanaba.
10. Various Other Issues:
NONE
11. Board of Trustee's Comments
The Board wished to extend a welcome to Rachel Scerine who joined the DDA Board this month as the resident member.
12. Public Comment
NONE
13. Announcements
Bigby Coffee will be opening April 15, 2008.
The design exception was mailed to M-DOT today, April 2, 2008.
Final draft of way-finding signage was reviewed and accepted today, April 2, 2008. The signs are being printed.
Public Works is looking into a new design for crosswalks on Ludington Street to make them more vibrant and pedestrian friendly.
12. Adjournment
A motion to adjourn was made by Trustee O’ Toole at 8:35 a.m. Treasurer Hubert seconded the motion.
Ayes were unanimous.
__________________________________ DATE:
BRIAN MORVEC, D.C.
CHAIRPERSON
Downtown Development Authority
__________________________________ DATE:
ROGER GOOD, EXECUTIVE DIRECTOR
Downtown Development Authority
ACTION SUMMARY-DOWNTOWN DEVELOPMENT AUTHORITY
TO: DDA Board of Trustee Members April 2, 2008
At the April, 2008 meeting of the Downtown Development Authority, the Board of Trustees took the following action:
Trustee Evans, seconded by Trustee Hughes-Jonsson, made a motion to accept the February 2008 Budget-Unaudited and the February payables.
Ayes were Unanimous.
______________________
Roger Good, Executive Director
Director, Downtown Development Authority
ACTION SUMMARY-DOWNTOWN DEVELOPMENT AUTHORITY
TO: DDA Board of Trustee Members April 2, 2008
At the April, 2008 meeting of the Downtown Development Authority, the Board of Trustees took the following action:
Trustee O’ Toole made a motion to approve the submittal of an application to the Michigan Main Street Program for the Associate Level of Services and the request that the City of Escanaba provide a Resolution of Support and submit the application on behalf of the Downtown Development Authority. Treasurer Hubert seconded the motion.
Ayes are unanimous.
______________________
Roger Good, Executive Director
Director, Downtown Development Authority
ACTION SUMMARY-DOWNTOWN DEVELOPMENT AUTHORITY
TO: DDA Board of Trustee Members April 2, 2008
At the April, 2008 meeting of the Downtown Development Authority, the Board of Trustees took the following action:
Trustee Evans made a motion to move forward with the project and approve the purchase of meat, the cost of the band, and the request for street closure. Trustee Hughes-Jonsson seconded the motion.
Ayes were unanimous.
______________________
Roger Good, Executive Director
Director, Downtown Development Authority
ACTION SUMMARY-DOWNTOWN DEVELOPMENT AUTHORITY
TO: DDA Board of Trustee Members April 2, 2008
At the April, 2008 meeting of the Downtown Development Authority, the Board of Trustees took the following action:
A motion was made to draft RFP’s and send out to various vendors by Trustee Hughes-Jonsson. Trustee O’ Toole seconded the motion.
Ayes were unanimous.
______________________
Roger Good, Executive Director
Director, Downtown Development Authority
ESCANABA, MICHIGAN
A regular meeting of the Escanaba Downtown Development Authority was held on April 2, 2008, at 7:30 a.m. in Room C101 of Escanaba City Hall, 410 Ludington Street, Escanaba, Michigan 49829.
Chairman Moravec called the meeting to order at 7:30 a.m. and asked to note who was present.
NAME
TITLE
STATUS
ARRIVED
BRIAN MORAVEC, D.C.
CHAIRMAN
PRESENT
7:30 A.M
CONNIE ETTENHOFER
VICE CHAIRMAN
ABSENT
AMY HUBERT
TREASURER
PRESENT
7:30 A.M
LEO EVANS
TRUSTEE
PRESENT
7:30 A.M
JAMES O’TOOLE
TRUSTEE
PRESENT
7:30 A.M
SCOTT KWARCIANY, D.C.
TRUSTEE
ABSENT
RACHEL SCERINE
TRUSTEE
PRESENT
7:30 A.M
PAULA HUGHES-JONSSON
TRUSTEE
PRESENT
7:30 A.M
PEGGY SCHUMANN
TRUSTEE
ABSENT
ALSO PRESENT: Jenny Lancour of the Daily Press & Joe Knauf of DS Tech
Minutes Approval:
A motion was made by Trustee Evans to accept the March 05, 2008, regular board meeting minutes and the March 20, 2008, special board meeting minutes. Trustee O’ Toole seconded the motion.
Ayes were unanimous.
APPROVAL/ADJUSTMENTS OF AGENDA
Chairman Moravec called for approval of the agenda.
A motion was made by Treasurer Hubert to accept the agenda as presented, seconded by Trustee Hughes-Jonsson.
Ayes were unanimous.
CONFLICT OF INTEREST:
NONE
TREASURERS REPORT:
Treasurer Hubert gave a report on the expenditures for the month of February 2008. She informed the board that expenditures were normal. A question came up regarding the expenditure to Bertrands. It was clarified that the money was spent on Christmas Parade participation ribbons. Monies expended for the month covered usual expenses.
Trustee Evans, seconded by Trustee Hughes-Jonsson, made a motion to accept the February 2008 Budget-Unaudited and the February payables.
Ayes were Unanimous.
1. UNFINISHED BUSINESS/OLD BUSINESS:
A. Application for 2008 Cool Cities Michigan Main Street Program-Associate Level
Director Good informed the board that a Letter of Interest to MSHDA last month seeking approval to apply for the Associate Level of MSHDA’S 2008 Cool Cities Michigan Main Street Program. This application is due May 2, 2008 and Director Good is seeking approval from the DDA Board to proceed as well as asking the City of Escanaba to provide a Resolution of Support and submit the application on behalf of the DDA. Volunteerism is an essential aspect of the Main Street Program. Director Good informed the board that he would need their dedication to helping the program.
Board Action Request: I am asking approval to submit an Application to the Michigan Main Street Program for the Associate Level of Services and the request that the City of Escanaba provide a Resolution of Support and submit the application on behalf of the Downtown Development Authority.
Trustee O’ Toole made a motion to approve the submittal of an application to the Michigan Main Street Program for the Associate Level of Services and the request that the City of Escanaba provide a Resolution of Support and submit the application on behalf of the Downtown Development Authority. Treasurer Hubert seconded the motion.
Ayes are unanimous.
B. Conflict of Interest-Board & Committees
The DDA Board has had discussions at previous meetings about Conflict of Interest issues with Board members. The issue is being brought back to the Board for further discussion. The City Council has also been discussing this issue with other Boards and Committees.
Trustee O’ Toole stated that, in his personal opinion, the City Manager should not be a voting member of the DDA Board. He feels that his presence at meetings will be valuable in an advisory capacity only. The additional opening on the board would then allow for another downtown business owner to be actively involved on the DDA Board.
The Board referred the issue of conflict of interest back to the DDA staff to schedule a meeting with City Council members and to draft a conflict of interest policy. The newly drafted policy is to be brought back to the DDA Board for approval.
2. NEW BUSINESS:
A. Kruisin’ Klassics- 1st Annual Downtown Rib Fest
Director Good gave a brief explanation of the planned events for the day of the Kruisin’ Klassics parade. He also asked for approval of the necessary items.
The three items that need Board approval are:
1). Purchase of meat for Rib Fest - $750 - $1,000 (to be reimbursed)
2). Approval of the Cadillac’s to play during the event $600, which involves amendment of the Budget in the amount of $300.
3). Request approval for the City Council to close Ludington Street from 10th to 12th Streets and North and South 11th to the alley.
Trustee Evans made a motion to move forward with the project and approve the purchase of meat, the cost of the band, and the request for street closure. Trustee Hughes-Jonsson seconded the motion.
Ayes were unanimous.
B. Street and Pole Banner Request for Proposal
Discussion was help on RFP’s for pole banners and overhead street banner. The Building & Facilities Committee will bring a recommendation to the DDA Board at the May regular board meeting.
A motion was made to draft RFP’s and send out to various vendors by Trustee Hughes-Jonsson. Trustee O’ Toole seconded the motion.
Ayes were unanimous.
9. Project Updates
a) MSHDA Façade Program- Application due May 23
b) Wireless Downtown
The DDA is waiting for further detailed information from the City of Escanaba.
10. Various Other Issues:
NONE
11. Board of Trustee's Comments
The Board wished to extend a welcome to Rachel Scerine who joined the DDA Board this month as the resident member.
12. Public Comment
NONE
13. Announcements
Bigby Coffee will be opening April 15, 2008.
The design exception was mailed to M-DOT today, April 2, 2008.
Final draft of way-finding signage was reviewed and accepted today, April 2, 2008. The signs are being printed.
Public Works is looking into a new design for crosswalks on Ludington Street to make them more vibrant and pedestrian friendly.
12. Adjournment
A motion to adjourn was made by Trustee O’ Toole at 8:35 a.m. Treasurer Hubert seconded the motion.
Ayes were unanimous.
__________________________________ DATE:
BRIAN MORVEC, D.C.
CHAIRPERSON
Downtown Development Authority
__________________________________ DATE:
ROGER GOOD, EXECUTIVE DIRECTOR
Downtown Development Authority
ACTION SUMMARY-DOWNTOWN DEVELOPMENT AUTHORITY
TO: DDA Board of Trustee Members April 2, 2008
At the April, 2008 meeting of the Downtown Development Authority, the Board of Trustees took the following action:
Trustee Evans, seconded by Trustee Hughes-Jonsson, made a motion to accept the February 2008 Budget-Unaudited and the February payables.
Ayes were Unanimous.
______________________
Roger Good, Executive Director
Director, Downtown Development Authority
ACTION SUMMARY-DOWNTOWN DEVELOPMENT AUTHORITY
TO: DDA Board of Trustee Members April 2, 2008
At the April, 2008 meeting of the Downtown Development Authority, the Board of Trustees took the following action:
Trustee O’ Toole made a motion to approve the submittal of an application to the Michigan Main Street Program for the Associate Level of Services and the request that the City of Escanaba provide a Resolution of Support and submit the application on behalf of the Downtown Development Authority. Treasurer Hubert seconded the motion.
Ayes are unanimous.
______________________
Roger Good, Executive Director
Director, Downtown Development Authority
ACTION SUMMARY-DOWNTOWN DEVELOPMENT AUTHORITY
TO: DDA Board of Trustee Members April 2, 2008
At the April, 2008 meeting of the Downtown Development Authority, the Board of Trustees took the following action:
Trustee Evans made a motion to move forward with the project and approve the purchase of meat, the cost of the band, and the request for street closure. Trustee Hughes-Jonsson seconded the motion.
Ayes were unanimous.
______________________
Roger Good, Executive Director
Director, Downtown Development Authority
ACTION SUMMARY-DOWNTOWN DEVELOPMENT AUTHORITY
TO: DDA Board of Trustee Members April 2, 2008
At the April, 2008 meeting of the Downtown Development Authority, the Board of Trustees took the following action:
A motion was made to draft RFP’s and send out to various vendors by Trustee Hughes-Jonsson. Trustee O’ Toole seconded the motion.
Ayes were unanimous.
______________________
Roger Good, Executive Director
Director, Downtown Development Authority
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